Privacy Policy

Campus Event Connect ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website campuseventconnect.com and our services. Please read this policy carefully.

1. Information We Collect

We collect information that you voluntarily provide when using our services:

From Student Organizations (Event Submissions)

• Organization name, university, and type
• Event details (name, type, date, description, venue, expected attendance)
• Sponsorship needs and benefits offered
• Contact name, role, email address, and phone number
• Instagram handle, website, and any additional information you choose to provide

From Brands (Events List Sign-Up)

• Name and company name
• Industry
• Email address and phone number

Automatically Collected Information

When you visit our website, we may automatically collect certain information such as your IP address, browser type, device type, pages visited, and referring URL. This information helps us improve our website and services.

2. How We Use Your Information

We use the information we collect to:

• Match student organizations with brands interested in sponsoring campus events
• Send relevant sponsorship opportunities to brands on our events list
• Connect interested parties and facilitate introductions
• Send transactional emails (confirmations, updates) and, where you have opted in, marketing communications
• Respond to your inquiries and provide customer support
• Improve our website, services, and user experience
• Comply with legal obligations and protect our rights

3. Information Sharing and Disclosure

We may share your information in the following circumstances:

• Matching purposes: When we identify a potential match, we may share relevant information (e.g., event details, contact information) between student organizations and brands to facilitate connections.
• Service providers: We use third-party services such as Netlify (for form hosting) and Zapier (for email automation) that process your information on our behalf. These providers are contractually bound to protect your data.
• Legal requirements: We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, safety, or property.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

We do not sell your personal information to third parties.

4. Data Retention

We retain your information for as long as necessary to fulfill the purposes described in this policy, including to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. You may request deletion of your information at any time by contacting us.

5. Your Rights and Choices

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Opt-out: Unsubscribe from our marketing emails at any time via the link in our emails
• Data portability: Request a copy of your data in a portable format (where applicable)

To exercise these rights, contact us at hello@campuseventconnect.com. We will respond within a reasonable timeframe. If you are in the European Economic Area (EEA) or United Kingdom, you also have the right to lodge a complaint with your local data protection authority.

6. Security

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Children's Privacy

Our services are intended for college students, student organizations, and brands. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

8. International Data Transfers

Your information may be processed in the United States or other countries where our service providers operate. By using our services, you consent to the transfer of your information to these countries. We take steps to ensure that such transfers comply with applicable law.

9. California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete, and the right to opt-out of the sale of personal information. We do not sell personal information. To exercise your California privacy rights, contact us at hello@campuseventconnect.com.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page and updating the "Last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Campus Event Connect
Email: hello@campuseventconnect.com
For brand inquiries: brands@campuseventconnect.com